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Profile Falls – November 6, 2011

The meeting was brought to order by Rhonda O'Hearn.

In Attendence:  Rhonda O'Hearn, Bob O'Hearn, Jaye Foucher, Gail Castonguay, Caroline Blair-Smith and Andy Bartleet

Previous Business: The previous meeting minutes were posted on Facebook and the website and accepted.

Finances:

            Year End Balance for 2010                   $1,901.47

            Current Balance for 2011                        $3,500.00

 

    2011 Income Made From The Following Sources:

Stratford                                                     $300.00

Sandwich race                                            300.00

Groveton race                                             265.00

Membership dues                                      760.00

 

    Upcoming Expences

         Insurance                                                  $650.00

         Mush With Pride Membership                 100.00

 

New Business: The board of directors would like to formulate a plan for a race purse program.  We are looking for someone to spearhead this effort.

2012 NCM membership dues will be as follows:

$10 individual membership if paid by Dec. 19, 2011

$15 family membership if paid by Dec 19, 2011

There is an additional fee of $5 if paid after Dec 20, 2011.

 

Insurance costs to race organizers will remain at $300 per race.

 To provide our members with benefits,  Gail Castonguay will seek discounts from regional outfitters.  This will require proof of membership; outfitters will be listed on our website.

 A donation of 4 orange vests was received by Gail Castonguay.  Iron-on letters reading STAFF will be added so they can be worn by race officials.

 The Board of Directors continues to encourage all members to join their local snowmobile clubs and help with trail maintenance.

 There is a possible new event for 2012 in the southwest corner of NH being planned by Dustin Taylor.

 There was a discussion of how to make our season-ender a fun event with a treasure hunt / poker run etc.

 The new Board of Directors was unanimously voted in:

   President – Jaye Foucher

   Vice President & Treasurer – Rhonda O'Hearn

   Secretary – Gail Castonguay

   Member At Large – Loranne Carey-Block
October 23, 2010

Members present: Jocelyn Bradbury, Jaye Foucher, Bonnie Tanguay, Christine Richardson, Rich and Loranne Carey Block, Andy Bartleet and Caroline Blair-Smith, Rhonda and Bob O’Hearn, Scott and Linda Isabelle, Corinna and Scott Alexander and Gail Castonguay.
Meeting was called to order at 1:30pm.
Secretaries Report: The report was not read at the meeting, but it was posted on the website for members to read. There were no objections and the report was accepted.
Treasurers Report: The full version is available to members upon request. The highlights reported at the meeting were that the club has 33 members; there is $2070.45 in the bank account and expenses for the year were about $1000 including the purchase of an EZ-up tent, a timer, insurance and race expenses. The report was accepted as read.

Old Business:
There was a bylaw change of moving the fiscal year to Nov 1st to October 31st and the reference to the location of the membership meeting was revised to allow a location south of Plymouth.
The club purchased a very nice printing stop watch for timing races.
The new orange bibs are in and members are no longer required to wear orange vests at races.
New Business:
The club approved a Mush with Pride membership of $100
The membership agreed to becoming members of the Strafford Nighthawks Snowmobile Club. The North Country mushers will be business members and will have our name on cards distributed by the snowmobile club.
New snow races in Jefferson and Lancaster are in the works. Jefferson will be the priority because of the more dependable snow conditions. Gail Castonguay will be the club contact working with snowmobile clubs in the area. The race will be small to start but could grow over time with interest and support. The race will be the weekend after the Can-Am.
Co-sponsor insurance was raised back to the original $300
The slate of officers was passed and a signature card was signed.
A year end points systems was discussed and a small committee was formed to work out the details. A more formalized plan will be presented to the club.
The meeting was adjourned at 2:00pm
Respectfully submitted by Jocelyn Bradbury, Recording Secretary.
Meeting 9-20-06

Attendees: Mitch Ingerson, Rhonda OÂ’Hearn, Mike & Sue Ellis, Jim Lalla

Meeting called to order 9:15 AM

Minutes approved for last meeting.

NCM has received Federal Tax ID # (20-5263463) and State of NH Business ID (561987)

Rhonda presented a draft for a brochure which was discussed and accepted with minor changes. Rhonda will run off about 50 for distribution at the upcoming trade fair.

Rhonda has $305 in membership donations which will be transferred to the NCM bank account as soon as it is set up. Each Board Member contributed $100 for “seed money” in order to obtain insurance and have some monies available for misc. anticipated expenses. Contribution to be refunded when and if treasury is sufficient to do so. Insurance to be applied for ASAP.

Brief discussion of sanctioning of races followed. Craftsbury seems to be interested but is meeting to discuss and will advise us as to outcome. Other races will be considered as they come up.

Meeting adjourned 11:00 AM
Meeting 7-23-06

Attendees: Mike & Sue Ellis, Bob & Rhonda OÂ’Hearn, Mitch Ingerson, Jim Lalla

Meeting called to order at 10:20 AM

A discussion of proposed By Laws for the organization was the first order of business. The name of North Country Mushers was approved by unanimous vote. Officers are to be Mike Ellis-President, Rhonda OÂ’Hearn-Vice President, Jim Lalla-Secretary, Sue Ellis-Treasurer, Mitch Ingerson-Member at Large. Some minor changes were made to the Membership section, Meetings, and Amendment section and the By Laws were approved as amended. A copy of the approved amended By Laws was sent to all present by Mike Ellis via email on 7-24-06.

Application forms for SS-4 Employer Federal ID number and NH Non Profit forms were discussed and filled out. Forms to be submitted by Sue Ellis. Address for the organization will be the Ellis home address.

Focus of the organization will be the Stratford Nighthawks Sled Dog Race initially and a brief discussion of other possible events followed. Jim Lalla will send a "feeler" to Craftsbury Race (Ingrid Bower) to see if there is any interest in working together on that race.

Discussed a brochure followed. Thought best to be a three part fold out with membership application as part of it. Rhonda will rough draft something for all to review.

Some sort of "How to" manual for putting on a race was felt to be something we should develop and everyone agreed to research what may be already available.

Rhonda indicated she had about $300 donated from leftover entry fees from cancelled Stratford Race which could be used to start our treasury. Mike Ellis will send out a "thank you" letter as well as welcome to the organization to those donors.

Next Meeting to be September 10, 2006 at Igerson’s. Meeting adjourned at 1:00 PM. Jim Lalla